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1. Name
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The name of
the Society is Faculty
Forum, IIT Guwahati.
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2. Address
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The main office
of the Society is situated in the state of Assam. At present the
address of the Office is as under :
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Faculty
Forum,
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IIT
Guwahati, Guwahati 781 039, ASSAM.
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3. Objects
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The aims and
objectives of the Society are strictly non-political and are meant to :
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- Evolve institutional
goals and norms appropriate to a higher technological institute
of learning and to national aspirations.
- Promote freedom of
thought, expression and action in fulfilling the academician's
responsibilities.
- Ensure wider faculty
participation in the formulation and implementation of policies
of the Institute.
- Evolve ways and means
for facilitating the discharge of duties and the pursuit of
creativity by the members.
- Promote higher
ethical and professional standards among the teaching community.
- Uphold and safeguard
the professional, social and financial interests of the members.
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4. Membership
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- Every faculty member of
the Indian Institute of Technology, Guwahati (hereafter referred
to as IITG or the Institute) who agrees to the Constitution and
the Rules and Regulations of the Society will be eligible to be a
member of the Society.
- All memberships are to
be formally approved by the General Body Meeting (GBM).
- The Executive Committee
may enroll any person or persons as
Special Members for such period as theExecutive
Committee may think fit, subject to the approval of the General
Body. Such members may attend the General Body Meeting but shall
have no right to vote at any General Body Meeting.
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5. Membership
Fee
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Each
constituent member shall pay a membership fee as decided from to time
to the society.
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6. Executive
Committee
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- The business and affairs
of the Society shall be carried on and managed by the Executive
Committee (hereinafter referred to as EC).
- The EC shall be
constituted of at least one member from each department. These EC members
should be elected in the GBM. EC must have the President, the
secretary and the treasurer of the society, also elected by the
GBM.
- Members of the
Committee shall remain in office for a period of two years and
till the new committee is constituted.
- Any outgoing member of
the EC shall be eligible for re-election.
- The EC shall perform
all necessary acts, matters, things and deeds which may be
necessary or expedient for the purpose of the Society and in
particular, the following :
- To convene the General
Body Meeting.
- To implement the
resolutions and decisions of the General Body Meeting.
- To take up any matter,
either on its own or at the suggestion of a member of the
Society, related to the objectives of the Society.
- To hold elections for
various offices of the EC.
- To raise funds for the
management of the Society.
- To prepare and submit
at the Annual GBM an audited Statement of Account and Report of
the previous year.
- To accept resignation
of members.
- To do all such acts
and things that are incidental and conducive to the objectives
specified in the Constitution
of the Forum.
- The Committee may from
time to time, constitute sub-committees as it may think fit and
may delegate any of its powers to them and prescribe the functions
of such sub-committees.
- The President will
inform two days in advance for holding an EC meeting.
- The minutes of every
meeting of the Committee shall be read at the next meeting thereof
and shall be confirmed with or without amendment.
- The outgoing EC shall
nominate a three-member Election Committee towards forming a new
EC.
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7. Functions
of the Office Bearers
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(a) The
President
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- The President shall
look after the affairs of the Society under the direction of the
EC and shall convene necessary meeting of the Society and of any
committee or sub-committee and any other meeting, which may be
necessary to be called.
- The President shall
keep or cause to be kept proper Minutes of the proceedings of
the General Body Meetings of the Society and of the Executive
Committee and will do everything necessary to implement the
resolutions passed by the General Body Meeting as also to those
passed by the Executive Committee.
- The President shall
be at liberty to spend for the purpose of the Society any sum upto Rs. 2000/- without the previous
sanction of the Executive Committee.
- The President shall
keep all the records of the Society at a place to be determined
by the Executive Committee.
- In absence of the
President, he/she will nominate an EC member to act on his/her
behalf.
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(b) The
Secretary
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(c) The
Treasurer
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- The Treasurer shall
act under the direction of the Executive Committee.
- The Treasurer shall
ordinarily receive all payments made to the Society and pass all
necessary receipts and shall maintain proper Books of Accounts.
- The Treasurer shall
deposit any amount exceeding Rs. 1000/-, which is not required
for immediate use into such Bank account as may be approved by
the Executive Committee.
- The Bank Account of the
Society shall be kept in the name of the Society and shall be
operated upon jointly by the Treasurer and by one other EC
member who is nominated by the EC for this purpose.
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8. General
Body Meetings
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- All members of the
Faculty Forum shall meet from time to time to discuss issues
related to the objectives. Such meetings will be termed General
Body Meetings (GBMs). The Annual General Body Meeting (AGBM) of
the Society will be held in the month of January.
- An extraordinary
General Body Meeting may be convened by the Committee on its own
motion or upon a requisition made in writing either by the
President or by not less than 20 voting members of the Society.
Such requisition shall specify the objective of the meeting
proposed to be called and must be signed by all the requisitionists and shall be delivered at the
office of the Society.
- Fifteen days notice specifying the place, date, hour
and nature of the business shall be given to the members of any
General Body Meeting, whether ordinary or extraordinary. Such
notice shall be sent via e-mail to all the members of the forum.
- 40% of the ordinary
members of the Society shall form a quorum at any General Body
Meeting. If at an extraordinary General Body Meeting, there is no
quorum within half an hour from the fixed time, the meeting shall
stand cancelled. If at any ordinary General Body Meeting there is
no quorum, the meeting shall stand adjourned to half an hour from
the fixed time. At such adjourned meeting the members present
shall form the quorum but no business other than that specified in
the notice shall be transacted at such meeting.
- The January General
Body Meeting will transact the following business
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- To receive and to
adopt the audited statement of accounts and the Annual Report of
the Society.
- To appoint an Auditor
for the ensuing year.
- To transact such other
business which may be brought before the Meeting with the
permission of the President.
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9. Amendments
to the rules
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These rules shall
be amended, altered or replaced at any time by a majority of
two-third of the total enrolled members, at an extraordinary General
Body Meeting called for this purpose provided at least fifteen days'
previous intimation in writing of such amendments shall have been
given to the members, as per the procedure laid down under Societies
Registration Act 1860.
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10. Legal
Procedure
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According to
the provision laid down in the Section 6 of the Societies Registration
Act, XXI of 1860, the Society may sue or may be sued in the name of
the President of the Society.
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11.
Dissolution
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As per the
Societies Registration Act, XXI of 1850. The Society can be dissolved
by any number, not less than two-third of the total enrolled members,
at the meeting convened for the purpose.
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